Government of Nepal

Ministry of Population & Environment

Department of Hydrology and Meteorology

Building Resilience to Climate Related Hazards Project

Nagpokhari, Naxal. Kathmandu

Invitation for Bids

Date of First Publication: January 11, 2018

Name of the Development Partner World Bank

SCF Grant No TF0I3665 Loan No: 13557

The Government of Nepal has received financing from the World Bank toward the cost of the Building Resilience to Climate Related Hazards Project (BRCH Project) and intends to apply part of the proceeds toward payments under the contract for “Pilot Air Quality Monitoring Station (Supply, Delivery, Installation and Commissioning).”

The Department of Hydrology? and Meteorology’ now invites sealed bids from eligible bidders for “supply, delivery. Installation and Commissioning of Pilot Air Quality Monitoring Station” with the components, software and technical features as specified in the bidding document.

1. Bidding will be conducted through the International Competitive Bidding procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works. and !\on-Cunsultina Services under IBRD Loans and IDA Credits Grants by World Bunk Borrowers, January 20!I, and is open to all eligible bidders as defined in the Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 setting forth the World Bank’s policy on conflict of interest.
2. Bidding documents may be purchased from the above office by eligible Bidders upon payment of a nonrefundable fee on the submission of a written application accompanied by a letter of Authority from the firm to the address above along with the copy of Notary Certified Company/Finn registration certificate, PAN/VAT certificate, Tax Clearance certificate for fiscal year 20/5/16(2073/74) and Self declaration letter of not being ineligible upto the submission date. The payment mode may be direct deposit or bank transfer to the Revenue A/c Title No. 14227 on Rastriya Banijya Bank. Thamel. Kathmandu, Nepal or Bankers cheque payable to Department of Hydrology and Meteorology. Kathmandu. Nepal (Office Code No. 27-331-04, A/C No. ka-1-1-001)* If so requested, the Bidding Documents can also be sent by courier services/mail upon payment of additional cost of NRs. 12,000.00 (Twelve Thousand Nepalese Rupees) or equivalent. However, the Purchaser will not be responsible for delay or non-delivery of the documents so sent whatsoever the cause thereof.
3. Sealed bids must be submitted to the Procurement Unit of Department of Hydrology and Meteorology. Documents received after submission deadline shall not be accepted.
4. Bids shall be opened in the presence of Bidder’s representatives who choose to attend on the opening date given in above Table at the office of Department of Hydrology and Meteorology, P.O.Box 406, Nagpokhari, Naxal, Kathmandu, Nepal. Bids must be valid for a period of 120 days counting from the day of bid opening and must be accompanied by bid security, amount given in above table, which shall be valid for minimum 30 days beyond the bid validity period (i.e. Total 150 days from the day of bid opening).
5. If the last date of purchasing, submission and opening falls on a government holiday, then the next working day shall be considered the last day. In such a case the bid validity and bid security validity shall be recognized with effect from the original bid submission deadline.
6. Bids should comply in all respects with the Instruction to Bidder included in the Bid Document. Non-compliance with these instructions shall result in disqualification.
7. The Bid. as well as all correspondence and documents relating to the bid submitted by the Bidder shall be written in the English language.
8. A pre-bid meeting shall be held at Purcharer’ address as mention above on dale February 4, 2018 & 12:00 noon (NST) in order to clarify any issues or information related to bid.
9. The Department of Hydrology and Meteorology reserves the right to accept or reject, wholly or partly any or all the bids without assigning reason, whatsoever.
10. Eligible Bidders may obtain further information and inspect about the bidding documents at the above office

Attn: Rajendra Sharma (Head/Procurement Unit)

Telephone: +977-1-4433477, 4433563, 4436272,

E-mail: ppcr.brch@dhm.gov.np, dhmprocurenient@gmail.com Website: www.dhm.gov.np,