Government of Nepal

Ministry of Foreign Affairs

Department of Passports

Invitation for Bids for the Procurement of Stationery and Other Items

Contract No.: DoP-1/2074/75

First publication Date: 2074/05/28

1. The Department of Passports (DoP) invites sealed bids from eligible bidders for the Procurement. Supply and Delivery of Stationery and other Items as follows :

• Eligible bidders may obtain further information and inspect the bidding documents at the Procurement Unit (Room No. 40), Department of Passports, Narayanhity. Kathmandu (Tel numbers 4216020/4212726). The Bidding Documents may be purchased by the eligible bidders on submission of a written application attaching attested copies of (a) firm registration certificate (b) VAT and PAN registration form and (c) tax clearance certificate, valid for F/Y 2073/74 (d) Power of Attorney, and upon payment of a non-refundable fee as mentioned above for bidding documents from the Procurement Unit, Department of Passport, Narayanhity on or before 30th day from the date of first publication of this notice during office hours. Information to deposit the cost of bidding document in Bank is as follows:

Name of the Bank: Kastriya Banijya Bank, Thamel, Kathmandu

Name of Office: Department of Passports

Office Code No.: 27-326-06

Kajaswa (Revenue) Shirshak No.: 14227

• Pre-bid meeting shall be held at 14:00 hrs on the 15 day from the date of first publication of this notice at Department of Passports, Narayanhity.
• Sealed bids must be submitted to the Procurement Unit (Room No. 40). Department of Passports by hand/courier on or before 12:00 hrs. 31 day from the date of first publication of this notice. Bids received after this deadline will not be entertained. Bids shall be sealed in an envelope addressing to the Department of Passports, indicating name of contract, contract identification number, bidder’s name and address.
• The bids will be opened in the presence of Bidder’s representatives who choose to attend at 14:00 hrs. on the 31 day from the date of first publication of this notice.
• Bids must be valid for a period of 90 days counting from the day of bid opening and must be accompanied by Bid Security amounting to NRs. 1,40,000.00 (NRs. One lakh forty thousand only) from “A” class Commercial Bank which shall be valid for minimum 30 days beyond the validity period of the bid or 120 days. If the bidder wishes to submit the Bid Security in the form of cash, cash should be deposited in the bank account no. 1100203000000 at Rastriya Banijya Bank, Thame I.
• If the last date of purchasing and /or submission falls on a government holiday, the next working day shall be considered as the last date. In such a case the validity period of the Bid Security shall remain the same as specified for the original last date of bid submission.
• The Purchaser reserves the right to amend or correct and acccpt or reject, wholly or partly, any or all the bids without assigning any reasons, whatsoever.
• The Stationer) and other Items will be purchased as per the specified quantity by the Department of Passports; however, the bidder shall accept the variation of the quantity of the Stationery Items if such situation occurs.
• Any amendments to this notice shall be published in the notice board of the Department and on the Department’s website: nepalpassport.gov.np.
• The matter not specified in this notice and the Bidding Document, shall be as per the prevailing Rules and Regulations (Public Procurement Act, 2063 & Public Procurement Regulations. 2064) of Nepal.